ECONOMIC DEVELOPERS COUNCIL OF ONTARIO (EDCO)
REQUEST FOR QUOTE
Marketing Plan Development and Facilitation
Services Required
The Economic Developers Council of Ontario (EDCO) is seeking a qualified consultant to provide professional services to facilitate a one day session on June 15, 2012 to develop a marketing/partnership program for the organization.
WHAT is EDCO?
The Economic Developers Council of Ontario (EDCO) is Canada’s largest provincial economic development organization. For over 50 years EDCO has Increased the capacity of those who practise economic, industrial, and community development through professional development initiatives, information exchanges among members and the promotion of the economic development profession. It has also been a catalyst for assisting in the development and promotion of Ontario and its municipalities.
The membership of EDCO is comprised of specialists from various disciplines. Each contributes his or her expertise to the complex job of economic development.
The Council consists of:
- Municipal, Business and Economic Development Professionals
- Municipal, Regional, Provincial, Federal Government Officials
- Land Developers
- Educators and technology assistance developers and facilitators
- Industrial and Commercial Realtors
- Tourism Industry Representatives
- Industrial/Commercial/Tourism Development Specialists from Banks, Public Utilities and Transportation Companies
EDCO enjoys a close working relationship with the Provincial and Federal Governments as well as links with other professional associations.
For further information, visit the EDCO website at www.edco.on.ca
PROJECT Background
Facilitate One Day Session to Develop Marketing/Partnership Program
The EDCO Board of Directors wishes to develop a marketing/partnership program that will enable the association to market their value added goods to potential partners in a strategic manner.
Currently, the association markets its opportunities on a one-off basis when opportunities occur. Recently, EDCO has received requests to present a “corporate” opportunity rather than an event or single opportunity basis.
PROJECT DELIVERABLES
1. Facilitate a meeting with the EDCO Board of Directors on Friday, June 15, 2012 to create a marketing/partnership strategy and develop plan for collateral material.
- Prepare a report presenting a menu of options resulting from facilitated discussions.
- Create a marketing/partnership strategic plan for the next five years.
RFP TIMELINES
RFP Issued Friday, April 20, 2012
RFP Submissions due by 4:00pm on Monday, May 14, 2012.
Award Contract on Monday, May 28, 2012
Contract Completed by June 15, 2012
SKILLS REQUIRED OF CONTRACTOR
The facilitator should posses the following skills:
- Experience in working with similar groups on similar projects. Background and education of proposed consultant(s) should accompany response.
- Three project references must be submitted with proposal.
PROJECT BUDGET
Total budget for this project is expected to be in the area of$2500.00 which includes provision for incidentals, travel, and meetings. The review committee would be open to review the budget dependent on the scope of work proposed. The meeting will take place at Horseshoe Valley, just north of Barrie, Ontario.
A detailed budget must identify all professional fees, per diem rates, sub-consultant fees, disbursements, contingencies and pertinent taxes, plus a payment schedule for the project. There is a defined timeline already determined for the project as outlined above.
PROPOSAL CONTENT
Your proposal should include a demonstrated understanding of the scope and particulars of the assignment, the estimated expenses to complete the assignment, and should clearly and concisely address the following evaluation criteria:
- Proponent Overview (15 points)
Provide a company profile, verification of liability insurance policy and describe the relevant experience of the proponent in projects completed of a similar scope and scale. Also provide references (minimum of three) of projects that the proponent has done in the last three years – should include company, address, and contact person, telephone number, email and website (where possible).
- Understanding of Objectives/Approach & Methology (45 points)
Describe your understanding of the assignment, including overall scope and objectives, noting any specific challenges that may exist. Describe the approach and methodology to be followed in completing all aspects as described in the project background in order to achieve the stated project deliverables.
- Experience and Qualifications of Key Team Members (15 points)
Identify the Project Manager and key team members of the project team to be assigned, including those from specialized sub-consultants, and describe their individual capabilities, respective roles and availability for this project. Resumes should be included where appropriate.
- Work Plan and Schedule (25 points)
Provide a work plan and schedule, including a breakdown of the major tasks and the level of effort by individual team members in sufficient detail as to allow a complete understanding as to how and by whom the work is to be carried out.
SELECTION PROCESS
An evaluation team from the EDCO Executive will review all proposals received and score the proposals using a “consensus” approach, in relation to the criteria that are identified. One or more proponents may be invited to attend a formal interview with the evaluation team, and/or to provide written clarification on their proposal.
EDCO is not bound to accept any proposal and reserves the right to modify or revise the successful submission in discussion with the proponent following acceptance of the original proposal.
SUBMISSION OF PROPOSAL
Please provide an electronic copy of your proposal in Word or PDF format to Heather Lalonde, Ec.D. , Executive Director, Economic Developers Council of Ontario at edco@edco.on.ca
Proposals must be received by no later than 4:00 p.m.EST on Monday, May 14, 2012. Late submissions will not be given consideration.
ENQUIRIES
Enquiries regarding terms, conditions and proposal process or format of response should be directed to Heather Lalonde, Executive Director, EDCO at edco@edco.on.ca no later than 12:00pm EST Wednesday, May 9, 2012. Responses to enquiries will be provided no later than 12:00pm EST Friday, May 11, 2012.
CONFLICT OF INTEREST
The consultant will identify any perceived conflict of interest before the proposal is submitted to the Economic Developers Council of Ontario.
OWNERSHIP OF COLLATERAL MATERIAL
Upon completion of project, all material collected and created will become the property of the Economic Developers Council of Ontario Inc.